Minutes

Denton County Master Gardener Association Board Meeting

OCTOBER 5, 2005

President Carolyn Tinner called the DCMGA Board of Directors Meeting to order at 9:05 AM. Those in attendance were Karen Archambault, Annie Brackin, John Cooper, Sandy Hiatte, Maurine LeBeau, Susan Musgrave, Carolyn Tinner, Linda Williams, Donna Wolfe, and Mary Morrow.

The minutes were submitted to the Board via email by Mary Morrow, Secretary, and approved as written.

Susan Musgrave, Historian, gave an update on the "Cool Shade for the Third Grade," LISD tree distribution project. The trees will be shipped on October 17, bagging will be on October 20-21, and distribution will be the week of October 24. A minimum of 9 additional volunteers is needed to distribute the trees. Susan will do sign up sheets to have available at the Retreat, and directions to her home.

Linda Williams, Treasurer, submitted the Treasurer's Report; the ending balance is $13,914.18.

Carolyn provided pricing comparison for the purchase of a laptop, related hardware, and software. Lengthy discussion followed. It was decided to continue research of purchasing the equipment and finding an AV coordinator. Joanne fellows will conduct Power Point training, beginning with the Speakers Bureau

Sandy Hiatte, First Vice President, advised everything was set to go for the Retreat on October 6. We have 25 registered to attend.

Sandy gave the 2006 Slate of Officers and advised of the positions not filled. **

President: Sandy Hiatte

First Vice President: Karen Archambault

Second Vice President: TBF

Treasurer: Brenda Wellenreiter

Secretary: Mary Morrow

Historian: TBF

Program Coordinator: TBF

Volunteer Coordinator: Donna Wolfe

Mentor Coordinator: TBF

Editor: Mary Morrow

The following committees have been filled:

Publicity: Pam McClimon

Parliamentarian: Maurine LeBeau

Website: Janie Farler

Garden Tour: Darla Bostick

Sandy advised the Garden Tour Selection Committee is meeting on Friday, October 7, to view gardens and make selections.

Carolyn provided information on locations/related cost for the Annual Dinner and Graduation in January. Annie Brackin made a motion to have the Annual Dinner and Graduation at the Ruby Room in Highland Village, contingent upon visual approval. Mary seconded the motion; all approved.

Karen Archambault, Second Vice President, gave an update on Plants, Birds, and Elephants held on September 24 at LISDOLA. She advised 75 attendees completed survey forms. She advised attendance was good considering the threat of the hurricane, and everyone, including attendees, vendors, and volunteers, had an enjoyable time. She voiced her concern regarding the amount of work involved in the preparation of the event, and the lack of support received to ensure success of this event. It was decided a separate committee would be formed to prepare for this event in the future.

Sandy advised the Round-Up would be held on Wednesday, October 19, at 10:00 AM. Sue Chellew, Hospitality, will be coordinating refreshments and decorations. Sandy advised our next meeting, October 12, will be held at night, and include a Plant Swap and training on revised Project Forms.

Mary advised volunteers for Work Days at LHOF were not as forthcoming as in the past. She will solicit help at the Retreat and send emails to those she had not heard from that have worked before. The meeting was adjourned at 11:22 AM.

** Some positions were filled at the Retreat. The following is an update of the 2006 Slate of Officers:

President: Sandy Hiatte

First Vice President: Karen Archambault

Second Vice President: TBF

Treasurer: Brenda Wellenreiter

Secretary: Mary Morrow

Historian: TBF

Program Coordinator: Kaye Gross