NEW: COVID-19 Preparedness Documents (Updated 4/1/21):
NEW: COVID-19 Preparedness Documents (Updated 4/1/21): Approval is currently required for any in-person group activities. Please check this page often for the latest Covid protocols.
Instructions: Project Approval Process and Volunteer Service Protocols
Preparedness Plan, JotForm Version (required for approval of in-person outdoor group activities; automatically forwards to Janet Laminack at the AgriLife Office with a copy to President Kathryn Wells and Vice-President Projects Joanne Spurgin)
Preparedness Plan, Fillable Online Version (required for approval of in-person outdoor group activities; may be completed online but must be downloaded and emailed to Janet Laminack at the AgriLife Office with copies to President Kathryn Wells and Vice President-Projects Joanne Spurgin
Activity Attendee List
Activity Attendee List, Jotform Version (required and must be completed immediately after each group activity; automatically forwards to Nikki Johnson at the AgriLife Office; information will be kept on file in case contact tracing becomes necessary)
Please note, the Activity Attendee Form is a supplemental requirement and does not replace the Event Summary Form (also required).
Event Summary Form
Event Summary Form, Jotform Version (required, as usual; automatically forwards to Nikki Johnson at the AgriLife Office and other appropriate recipients)
PDF Covid Screening Forms and Documents
Each active volunteer is required to complete and submit their own Covid Screening form (available on the Member Forms website page) to the AgriLife Office. Please verify that each volunteer at your approved activity has completed a current Covid Screening form. If not, please have them complete one (either online or a paper copy) prior to participating in your activity.
Covid Screening Form (pdf) (PRINT AT LEAST 10 OF THESE FORMS AND KEEP THEM WITH YOU IN CASE SOMEONE FORGETS)
Previous document: Texas A&M AgriLife Extension Reopening Guidance, May 20, 2020
The following resources provide practical information and guidelines related to running a DCMGA project. The information is targeted towards Project Managers but may be useful for anyone in the organization. In addition to these resources, familiarity with the DCMGA ByLaws and DCMGA Handbook is important.
Project Manager Reference Guide
Project Manager Reference Guide 20180807 Note: The Project Manager Reference Guide is a work in progress. Additional topics are expected to be added.